Financial Aid

Your Butte College account has been identified as having an UNDECLARED Academic Program or a program that Butte College no longer offers therefore you must update your Academic Program.

INSTRUCTIONS: To update your program of study use the Career and Academic Profile (CAP) Tool. Please see Update Academic Program and Education Goal Guide. If you are unsure of your major/program and need assistance, you may contact Counseling & Advising for assistance.

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Necessary to receive the Cal Grant and all other financial aid for which you may qualify. AFTER you graduate from high school, you must verify your HS grad date on the CSAC website at http://mygrantinfo.csac.ca.gov/logon.asp

Pell Grant is limited to 6 full-time years or 600% Lifetime Eligibility Used. This form is only for students who choose NOT to receive their scheduled Pell award for the 2023-2024 Academic Year. See form for instructions.

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Your Butte College account has been identified as having an UNDECIDED Education Goal.

IMPORTANT: Eligible Education Goals for financial aid are Transfer with AA/AS; Transfer without AA/AS; AA/AS without Transfer; Vocational Degree without Transfer; or Vocational Certificate of Achievement without Transfer.

INSTRUCTIONS: To update your Educational Goal you will need to use the Career and Academic Profile (CAP) Tool. Please see Update Academic Program and Education Goal Guide. If you are unsure of your major/program and need assistance, you may contact Counseling & Advising for assistance.

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Instructions for students required to document their high school completion status for the 2022-2023 academic year. This is a Federal verification form only. For Cal Grant, high school verification, see above for Cal Grant High School Verification.

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Special filing circumstances: (1) IRS filing extensions; (2) amended IRS income tax returns; (3) tax filers who were victims of IRS identity theft; and (4) filers of Non-IRS income tax returns.

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You are not eligible to receive any federal student aid until your default has been resolved. Federal regulations require that you make satisfactory arrangements with the servicer of your loan to repay the defaulted loan. Once you have repaid the loan or made satisfactory arrangements to repay the loan, please submit OFFICIAL documentation to our office and we will reactivate your application for financial aid. Go to http://myeddebt.ed.gov/ for information and assistance or call 1-800-621-3115 for questions regarding your defaulted student loan account.

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You have been selected for verification and you are required to take action. In order to determine your financial aid eligibility, the Financial Aid Office MUST receive all items being requested.

Instructions:
Go to MyBC Student Self Service Portal >  Financial Aid > Financial Aid Self Service > Required Documents > Online Verification. For first-time users, you must provide your First Name, Last Name, SSN, and Student ID to confirm your identity. Once you are in the Online Verification Portal you will need to follow the directions of each task.

IMPORTANT: For each task, only upload the required document that pertains to that task. For any document you upload, make sure that your Student ID and full name are on each page of your form. Do not submit forms you have not been asked for, this can delay the completion of your financial aid file.

If you have any questions or if you are having an issue with document uploading and need assistance, please contact the Financial Aid Office by email at financialaid@ngskmc-eis.net.

Your Butte College account has been identified as having an UNDECIDED Education Goal and an UNDECLARED Academic Program and needs to be updated to your current academic program. 

Academic Program: Please choose an Associate Degree or a Certificate of Achievement at Butte College.

Eligible Education Goal - Please choose one of the following: AA/AS; Transfer without AA/AS; AA/AS without Transfer; Vocational Degree without Transfer; or Vocational Certificate of Achievement without Transfer.

INSTRUCTIONS: To update your Academic Program/Educational Goal use the Career and Academic Profile (CAP) Tool. Please see Update Academic Program and Education Goal Guide. If you are unsure of your major/program and need assistance, you may contact Counseling & Advising for assistance.

Loss of the California College Promise Grant occurs when students are on academic or progress probation, as defined in section 55031 (a) or (b), or any combination thereof for two consecutive primary semesters. This form is used to appeal to the loss of the CCPG. The loss of the California College Promise Grant is required and governed by the California Code of Regulations § 55031. Coming Soon.

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For students who are requested to submit a Course Evaluation (CE) for a Maximum Timeframe Appeal, Loan Application, or Satisfactory Academic Progress Appeal. Coming soon.

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The FAFSA determines a student’s Estimated Family Contribution (EFC). However, Federal regulations provide for an appeal process, by which the Financial Aid Office may adjust a student’s FAFSA data elements based on special circumstances affecting household resources. This is called a Special Circumstance and is decided on a case-by-case basis. Through this appeal, we will determine if the circumstances you document will result in a change to aid eligibility. Documentation is required.

Student must have a 2023-2024 Free Application for Federal Student Aid (FAFSA) on file with this office before an appeal can be considered. Additionally, if the student’s file was selected for verification, this process must be completed before an appeal can be considered.

Incomplete appeals will be returned for further information which will cause delays in processing. In addition, please be aware that during our review other supplemental forms or documentation may be requested. Only one appeal per academic year will be allowed.

This appeal is to request an income adjustment to the student's federal student aid application based on special circumstances. To request a special circumstance review, send an email to financialaid@ngskmc-eis.net requesting a Special Circumstance for EFC Recalculation. A specialist will email your student email account with the appeal process instructions and assign the appeal in your MyBC financial aid portal.

Special Circumstances CAN include

• Loss or Reduction of income
• Loss or Reduction of untaxed income or benefit received with income reported on the FAFSA but not currently, such as: child support, untaxed pensions, or taxable Social Security Benefits
• Excessive non-reimbursed medical/dental expenses
• Separation or divorce after the FAFSA was completed
• Death of Parent or Other Parent whose income was reported on the FAFSA

The FAFSA determines student dependency status. If you are considered dependent, you must provide parent financial information for financial aid eligibility. However, Federal regulations provide for an appeal process, by which the Financial Aid Office may determine that a student is independent for financial aid purposes. This is called an Unusual Circumstance and is decided on a case-by-case basis. Documentation is required.

This appeal is for students with adverse home situations. To request a dependency status review for consideration as Independent for financial aid need analysis, send an email to financialaid@ngskmc-eis.net requesting an Unusual Circumstance for Dependency Status Appeal. A specialist will email your student email account with the appeal process instructions and assign the appeal in your MyBC financial aid portal.

Make sure you are eligible to complete this dependency status appeal:

Unusual Circumstances DO NOT include                                      

• Students who demonstrate total self-sufficiency           
• Parents refusing to contribute to their student's education
• Parents not claiming their student as a dependent on their income taxes      
• Parents unwilling to provide FAFSA or verification information

Unusual Circumstances DO include

• Human Trafficking
• Legally Granted Refugee or Asylum Status
• Physical or Emotional Abuse
• Abandonment/Severe Estrangement
• Parental Drug or Alcohol Abuse
• Mental Incapacity
• Incarceration
• Or other circumstances beyond student control

The FAFSA determines student dependency status. If you are considered dependent, you must provide parent financial information for financial aid eligibility. However, Federal regulations provide for an appeal process, by which the Financial Aid Office may determine that a student is independent for financial aid purposes. This is called an Unusual Circumstance and is decided on a case-by-case basis. Documentation is required.

This appeal is for students who were previously granted a dependency status change due to Unusual Circumstances by a Financial Aid Administrator at another institution during the current or prior academic year. To request a dependency status change renewal as Independent for financial aid need analysis at Butte College, send an email to financialaid@ngskmc-eis.net requesting an Unusual Circumstance for Dependency Status Renewal. A specialist will email your student email account with the appeal process instructions and assign the appeal in your MyBC financial aid portal.

Acceptable documentation may include:

• documented determination of independence made by a financial aid administrator at another institution in the same or a prior academic year; or
• a copy of your Student Aid Report (SAR) from the current or prior academic year.

The FAFSA determines student dependency status. If you are considered dependent, you must provide parent financial information for financial aid eligibility. However, Federal regulations provide for an appeal process, by which the Financial Aid Office may determine that a student is independent for financial aid purposes. This is called an Unusual Circumstance and is decided on a case-by-case basis. Documentation is required.

This process is for students who are unaccompanied homeless youth, or unaccompanied, at risk of homelessness, and self-supporting. To request a determination of independence for financial aid need analysis, send an email to financialaid@ngskmc-eis.net requesting a Dependency Status for Homeless Youth or At Risk of Homelessness. A specialist will email your student email account with the appeal process instructions and assign the task in your MyBC financial aid portal.

Acceptable documentation may include a written statement on letterhead from:

• a local educational agency homeless liaison, as designated by the McKinney-Vento Homeless Assistance Act (42 U.S.C.11432(g)(1)(J)(ii)), or a designee of the liaison; or
• the director of an emergency or transitional shelter, street outreach program, homeless youth drop-in center, or other program serving individuals who are experiencing homelessness, or a designee of the director; or
• the director of a Federal TRIO program or a Gaining Early Awareness and Readiness for Undergraduate program (GEARUP) grant, or a designee of the director; or
• a financial aid administrator at another institution who documented the student’s circumstance during the current or prior academic year.

For students disqualified for exceeding SAP time frame criteria, and who wish to appeal to extend their eligibility. Deadline for submitting an appeal: November 30 for Fall; April 30 for Spring; July 11 for Summer. To submit a Maximum Timeframe Appeal, please refer to the email you received from the Financial Aid Office for instructions or you can log into your MyBC Portal Financial Aid Required Docs and see the MT APPEAL document. See the image below.

For students whose SAP Appeal for Extenuating Circumstances has been approved, or for students approved for Probation due to term improvement. See form for instructions.Coming Soon.

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Butte College is required to confirm the student's (intent to complete) late starting class(es) when all other courses for the (payment period, i.e.; FALL 2023, Spring 2024, Summer 2024) semesters have been dropped or were never attended. 

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